Free School Meals Privacy Notice

Privacy notice name
Free School Meals Privacy Notice
Last updated
Friday, 21 April 2023
Introduction

Free school meals provide a school meal to disadvantaged pupils who are aged between 5 and 16 years old.  We use information to assess applications for free school meals received by the council.

What personal information we collect

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

  • Name.
  • Address and contact details, including email address.
  • Age or date of birth.
  • Identifiers, for example, National Insurance number, passport number, driving licence number, vehicle registration number.
  • Financial, for example, bank details.
  • Employment data, for example, salary details.
Who we collect personal information about

When we collect personal information it may be about:

  • Parents or carers.
  • Children.
  • Applicants.
How we use personal information

We use your personal information to:

  • Administer the collection or payment of taxes, benefits and other revenues.
  • Maintain accounts and records.
  • Process applications, requests and appeals.
  • Provide services focussed on family health.
  • Carry out public health initiatives.
  • Safeguard the welfare of children and young people.
  • Support and manage elected members.
  • Undertake investigations and audits.
  • Enable crime prevention and prosecution.
  • Manage complaints and allegations.
Why we use your personal information

We're required by law to have a free school meals scheme. This is detailed in legislation and guidance including:

  • The Education Act 1996
  • The Welfare Reform Act 2012
  • The Children and Families Act 2014
  • The School Standards and Framework Act 1998

We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:

  • 6 (1) (c) Necessary to comply with a Legal Obligation
  • 6 (1) (e) Public Task or Statutory Function
  • 6 (1) (a) Consent of the individual
  • 9 (2) (a) Explicit consent of the individual
Who we share your personal information with

We collect information from and disclose information to individuals and organisations that can support our work including:

  • Council departments
  • Schools and higher education providers
  • Department for Education
  • Elected members, for example, where they're supporting you with a request
Automated decision about your personal information
This service uses programs to make decisions that does not involve a human being when using your personal information. Entitlement is determined electronically by virtual workers maintained by Blue Prism through a secure link to Department for Education (DfE) records.
How long we keep your personal information
We keep personal information collected as part of this process for a minimum of 2 years from the date of collection, or for an additional length of time if necessary.
Transferring personal information beyond the EEA
This service doesn't transfer your information outside the EEA.

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.
Related content
Contact

Contact the team