School and pupil records

This is some of the information schools collect and store about students.

Log books

School log books are kept permanently.

Schools send their completed logbooks to the Record Office at Touchstones Rochdale.

Admission registers

Admission registers are kept permanently.

These are not the same as the class register where student daily attendance is marked.

Record cards or printouts

Pupil record cards and printouts are retained for a minimum of 7 years after the pupil has left school or until the pupil has reached the age of 25 years, whichever is the later date.

Class registers

Registers are kept while the pupil is still at school.

For example, if a pupil enters school in September 2021 and leaves in July 2028, the September 2021 register for that class can only be destroyed in 2028.

Event records

Schools often have presentations, open days, pageants, plays, old photographs and other records that play an important part in the life of the school. These records can be deposited with the record office but we encourage schools to give the records office a free hand to decide which should or should not be retained.

In every case, the record office will confirm what they have retained and send a copy of the retention details to the school for their information. Often, schools will want to put on a display of old records for special events. So long as advance notice is provided for the record office they will be able to arrange for the loan of the records for the school subject to certain safeguards concerning the security of the items whilst on display. Please contact the record office for full details of the terms under which such loans can be made.

The record office has 2 vital advantages concerning the storage of records - they have a proper temperature and humidity controlled environment and access to conservation experts both internal and external.