Events Privacy Notice - applying for events to be held on council land

Applicants must apply for an event to be held if the event will:

• Take place on council land or the highway
• Impact on traffic or parking
• Require road closures or ‘no waiting’
• Have loud music
• Provide entertainment
• Sell food or drink
• Require licences, such as street trading or sale of alcohol
• Attract over 200 people

If your event is on private land and doesn’t fall into one of the above categories, you don't need to notify the council.

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

• Address and contact details (including email)
• Memberships of organisations
• Name

When we collect personal information it may be about:

• Applicants
• Business owners
• Employees, job applicants and volunteers

We use your personal information for:

• Crime prevention and prosecution
• Enforcement of regulatory powers
• Licensing and regulatory activity
• Managing complaints and allegations

We are required by law to consider applications for events to be held on council land. This is detailed in legislation and guidance including:

• Public Health Acts Amendment Act 1890

We are allowed to process personal data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:

• 6 (1) (c) Necessary to comply with a Legal Obligation

We collect information from and disclose information to individuals and organisations that can support our work including:

• Affected parties
• Complainants
• Customers and their families
• Elected Members and MPs
• Other Public Bodies or Authorities, for example, the Department of Work and Pensions
• Partner Agencies and Service Providers, for example, housing associations