School log books
These are retained permanently. When a log book is completed it
is sent to the Record Office at Touchstones Rochdale.
Touchstones Rochdale
Admission registers
These are retained permanently - note that this is not the same
as the class register in which daily attendance is marked.
Pupil record cards or printouts
These are retained for a minimum of seven years after the pupil
has left school or until the pupil has reached the age of 25 years,
whichever is the later date.
Class registers
Registers are retained whilst the pupils are still at school.
For example, if a pupil enters school in September 2001 and leaves
in July 2008, the September 2001 register for that class can only
be destroyed in 2008.
Schools often have presentations, open days, pageants, plays,
old photographs and other records that play an important part in
the life of the school. These records can be deposited with the
record office but we enchorage schools to give the records office a
free hand to decide which should or should not be retained.
In every case, the record office will confirm what they have
retained and send a copy of the retention details to the school for
their information. Often, schools will want to put on a display of
old records for special events. So long as advance notice is
provided for the record office they will be able to arrange for the
loan of the records for the school subject to certain safeguards
concerning the security of the items whilst on display. Please
contact the record office for full details of the terms under which
such loans can be made. The record office has two vital advantages
concerning the storage of records - they have a proper temperature
and humidity controlled environment and access to conservation
experts both internal and external.